OneNote + SharePoint = Win for Bloggers

I organize and write my content for Sector Learning Solution’s blog using Microsoft OneNote. I am not on my own computer so I have my blog notebook saved as an item in a document library in my SharePoint “My Site” content site.

Within OneNote, every notebook has tabs and every tab has pages. I use tabs to organize my blog post categories and I type the content for each post in its own page.  This way all of my blogging history is in one location (and there is only one item in the list of my shared documents in SharePoint).

Here is a list of other ways SharePoint and OneNote can be used to increase productivity for blogging:

  • Files never have to store on the desktop or computer’s LAN drive.
  • Information is never lost because OneNote automatically saves content to SharePoint – reducing the risk of forgetting to press “Save”.
  • SharePoint’s version history feature allows me to easily restore my notebook if I dislike a colleague’s re-write or if they accidentally delete a page.
  • I can see who does what with my notebook using OneNote’s co-authoring feature.
  • I can collaborate with others by giving contribute access to my notebook, or if I want to be more selective, to one particular page.
  • SharePoint lets me share my notebook with colleagues’ by sending an email containing a link to its location.
  • Those that are collaborating with me don’t have to save the Notebook document to their computer in order to read or contribute to the notebook.
  • OneNote automatically dates everything and so does SharePoint so I never have to type dates  (although I am a fairly fast typist I hate typing dates).
  • I can use OneNote’s “To Do” check box tags to indicate whether a post is ready to be published. In turn, my colleague who publishes our posts to the WordPress blog, can communicate to me when she has posted my content.
  • I have the option to draw my own diagrams in OneNote to illustrate my blog posts (instead of relying on boring clip art or wasting time searching for generic”Royalty Free” images on the internet).

-Benjamin Lloyd,
Co-op Student,
Sector Learning Solutions

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