The Anatomy of an Email Signature

Email signatures are a fantastic communication and productivity tool – and for anyone who has not set one up yet, we highly recommend you consider it.

Some of the benefits to setting up an email signature:
>>It lets you add a block of information with the click of a button – saving time and reducing the chance of typos!
>>It lets you add routine contact details or a promotional
message.
>>Separate signatures can be set up to suit the tone of the email – formal, business or personal.

Some tips to consider when designing your email signature:
>>>Be concise.
>>>Use links whenever you can.
>>>Confine any marketing messages to one line.
>>>Save inspirational quotes that reflect your personality for your personal email signature.

Tempted to use a graphics in place of a text signature?
Images increase the email’s file size and will likely be blocked from displaying by the program. Most importantly, this format doesn’t allow people to copy and paste your information.

Abbreviated Business Signature Template:

Best,
 [NAME]
 [COMPANY NAME] *with link to your website
 [OFFICE PHONE #] | [MOBILE PHONE #]
 [EMAIL]

Full  Business Signature Template:

Best,
 [NAME]
 [JOB TITLE]
 [COMPANY NAME] *with link to your website
 [OFFICE PHONE #] | [MOBILE PHONE #]
 [EMAIL]
 [COMPANY SOCIAL MEDIA LINKS] | [BLOG LINK] | [YOUTUBE LINK]
 [GOOGLE MAPS LINK] - [OFFICE ADDRESS]

-Kelly Marshall,
Director of Communications,
Outlook 2007/2010 Training @
Sector Learning Solutions

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2 responses to “The Anatomy of an Email Signature

  1. For signature i use Brandmymail ( http://www.brandmymail.com ), which has full control over email signature and overall template 🙂

  2. Thank you for sharing! BrandMyMail looks like an awesome service for Gmail users. (I especially like how the sidebar feature can be used to display social media content.) Sector Learning Solutions staff use Microsoft Outlook and are quite happy with the results we get from the Signature tool.
    -Kelly Marshall

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