April 2013 vSharePoint Meetup Summary

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Victoria SharePoint User Group –
summary of April 11, 2013 meetup

Fourteen members attended this meetup and were rewarded by a (accidental)double order of pizza – Hot House Pizza trumped Dominos as the clear favourite.

Keith Tuomi’s Document Sets 101 presentation included a live demo  in the Office 365 test site – an excellent resource for those wanting a fully populated test site to show off the new features in 2013 to colleagues.

(Sidenote: Office 365 allowed us to see a new feature available in SharePoint 2013 – the ability to drag-and-drop files into the main page of the library using IE, Chrome or Firefox!)

For those who don’t know, Document Sets allow site administrators to create a “glorified folder on steroids” used to group documents and files that are stored within one library together so that they share metadata and have a common homepage, workflows, and archival process. Fortunately, if your library contains files for multiple projects, you can set up multiple document set types in the library.

So why does this matter? Document Sets free you from having to use folders to organize data when a hierarchical structure is not required. When data is nested in folders you have to apply metadatas and workflows to each folder one at a time. Document Sets allow you to apply these in one place reducing inefficiency and saving you time.

Chris Stone’s Back to Basics: Permissions presentation highlighted his ability to transform a topic that is often migraine-inducing for new SharePoint site administrators into a clear, easy-to-absorb concept.

Some feedback on the event from attendees:

“The double  pizza order was stupendous and the topics were quite relevant for me.”

“Good information was shared. I learned some new things especially some tangentially-related “gotchas” to watch out for.”

Join the Victoria SharePoint Users Group to access copies of both presenter’s PowerPoint slides.

When’s the Next Meetup?

The May vSharePoint meetup is scheduled for: Thursday, May 9, 2013 from 6:30 PM to 9:00 PM at Sector Learning Solutions’ training centre. Presenters and topics for May meetup will be announced in early May.

-Kelly Marshall,
Director of Communications,
Sector Learning Solutions

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