Category Archives: Greener Sector

The Anatomy of an Email Signature

Email signatures are a fantastic communication and productivity tool – and for anyone who has not set one up yet, we highly recommend you consider it.

Some of the benefits to setting up an email signature:
>>It lets you add a block of information with the click of a button – saving time and reducing the chance of typos!
>>It lets you add routine contact details or a promotional
message.
>>Separate signatures can be set up to suit the tone of the email – formal, business or personal.

Some tips to consider when designing your email signature:
>>>Be concise.
>>>Use links whenever you can.
>>>Confine any marketing messages to one line.
>>>Save inspirational quotes that reflect your personality for your personal email signature.

Tempted to use a graphics in place of a text signature?
Images increase the email’s file size and will likely be blocked from displaying by the program. Most importantly, this format doesn’t allow people to copy and paste your information.

Abbreviated Business Signature Template:

Best,
 [NAME]
 [COMPANY NAME] *with link to your website
 [OFFICE PHONE #] | [MOBILE PHONE #]
 [EMAIL]

Full  Business Signature Template:

Best,
 [NAME]
 [JOB TITLE]
 [COMPANY NAME] *with link to your website
 [OFFICE PHONE #] | [MOBILE PHONE #]
 [EMAIL]
 [COMPANY SOCIAL MEDIA LINKS] | [BLOG LINK] | [YOUTUBE LINK]
 [GOOGLE MAPS LINK] - [OFFICE ADDRESS]

-Kelly Marshall,
Director of Communications,
Outlook 2007/2010 Training @
Sector Learning Solutions

New Teaching Tool: Dry Erase Name Tags

What’s New About Your Classroom Experience?
We have attached mini white boards with velcro to the back of every computer monitor in our training centre classrooms.

Why?
To create reusable “name tags” to assist our instructors with memorizing names. Using dry erase pens instead of paper or ‘My Name is” stickers helps us reduce the amount of waste we create.

What Does That Mean For Me?
At the start of class learners will be asked to remove the “name tag” from the back of their monitor and write their names, nicknames or pseudonyms on their white board using dry erase marker.

-Kelly Marshall,
Director of Communications,
Classroom Training @
Sector Learning Solutions

New Policy: Scent Free Zone

Our training centre is now a scent-free zone!

This policy is meant to minimize the risk of allergic reactions arising from exposure to chemicals in scented products.

We ask that staff, instructors, learners and other visitors refrain from applying scented products such as perfume, aftershave, hairspray, strongly fragranced soaps and lotions.

We will do our part by eliminating air fresheners and using low-scented cleaning supplies.

For more information on the types of products that contain scents, please review the Canadian Centre for Occupational Health and Safety’s webpage on Scent-Free Policy for the Workplace.

-Kelly Marshall,
Director of Communications,
Sector Learning Solutions

Image Source:
Dalhousie University
Massachusetts Nurses Association

Tap into Sustainability

Capital Regional District (CRD) is handing out functional yet well-designed stainless steel water bottles decorated with the slogan “Tap into Sustainability.” The sipper spout allows for easy access to mess-free hydration while preventing leaks.

This initiative is part of an effort to reduce the number of plastic bottles being consumed, and promote the message that Victoria’s tap water is potable – in other words, clean, fresh and delicious!

Did you know that according to the CRD…

  • Every year, the world spends $100 billion on extracting, altering, packaging, shipping and drinking bottled water.
  • It takes over 47 million gallons of oil to produce the world’s plastic water bottles. It takes 3-5 litres of water to produce one bottle of water.
  • Sooke Reservoir holds 92.7 billion litres of drinking water- that’s comparable to filling 36,800 Olympic-sized swimming pools!

To learn more about our water supply, here is the CRD’s data on our drinking water.

-Kelly Marshall,
Director of Communications,
Sector Learning Solutions

Greener Sector: Email Signatures and Cookies

As most of you are probably aware, all of us here at Sector are making a continual effort to stay green. In order to do so, we are always trying to come up with new ways we can do this. Here are a couple of newer initiatives we’ve implemented in the last while:

Shortened email signatures and footers:
We’ve adjusted our signatures and footers on all of our emails so that if and when we have to print out an email (which we are also doing less of), the full email prints out on as few pages as possible. You can do it too! It’s easy – take out as much space from your email signature as possible by adjusting the font size and only keeping in your pertinent information (i.e. name and direct contact information).

You can also add in some type of phrase (in smaller size font of course) asking that the reader only print out the email if absolutely necessary. For example, the bottom of my emails read: “Please consider the environment before printing out this email or any of its attachments.”

Homemade cookies (yum!):
We all know that our clients come here just for the cookies, never mind the training! So, to serve both the environment and you better, we are now starting to bring in freshly baked cookies from home at least once a month. This reduces the amount of packaging we are using up, saves money, and it doesn’t hurt that home-baked always seems to taste better than store-bought! Keep an eye out for a new future blog featuring our “Cookie of the Month” and corresponding recipe.

It’s always the little things that add up and any small part you can do to make your workplace (and home) just a bit greener can go a long way! If you have any suggestions on how we can make Sector even more green, send me an email!

-Katie Caplan,
Client Service Coordinator,
Sector Learning Solutions

Recycling System 2.0

Some of you may recall a newsletter article written at the beginning of the summer by our previous Client Service Coordinator, Veronica Rutherford, titled: “A Greener Sector – Our Goal is Zero Waste”.

This article, published in our June 2011 Dynamic Sector Newsletter,  detailed one of Veronica’s many green initiatives:  to create a recycling system so that we, the Sector staff, as well as our clients and instructors could significantly reduce the amount of garbage we produced in the workplace.

Well, Veronica has since moved to the US, and as such did not get to see the system she created through to completion. She would be very pleased to know, however, that we did not let it fall by the wayside!

What started out as a bunch of smaller bins scattered around our kitchen/break area has now become a user-friendly, streamlined system. Take a look:

As you can see, our bins are now neatly stacked and sorted into specific categories: Hard plastics, Soft plastics, Styrofoam, Tetra packs, Foil-lined packaging  and Milk cartons.

Since this system has been in place, we’ve reduced the amount of garbage produced by our office by at least 75 per cent!  We also love the prompt, friendly service delivered by Neil, our local reFUSE Green Guy, who empties our bins when they start to overflow.

In addition, Gerry Brimacombe is encouraging us staff to bring in our compostable and recyclable waste from home. That’s an offer we can’t reFUSE!

-Katie Caplan,
Client Service Coordinator,
Sector Learning Solutions