Tag Archives: Microsoft Office 2010

User Productivity Tip – Finding Link to Document Location in Office 2010

In Office 2010  you can find link to the location of the document under File tab. This link can be used to share the location of the document with others.

For example, in Word 2010:

1. Click the File Tab.
2. Underneath the file name, you’ll see a URL file path. Click on the file path.
3. Copy and paste the file path.

word-2010-document-link

– Kelly Marshall,
Director of Communications,
Sector Learning Solutions

Quick Reference Guide: Inserting Symbols Using Keyboard Commands

Before I discovered keyboard shortcuts, inserting symbols into a document or email required several clicks of the mouse and some significant scrolling.

Word2010InsertSymbols

With keyboard shortcuts your fingers don’t have to leave the keys. Remembering three to seven digit key combinations isn’t my forté so I compiled a quick reference guide that I keep beside my desk for those moments when I need an e with an acute accent.

SectorLearningSolutions-QRG-symbols-pg1 SectorLearningSolutions-QRG-symbols-pg2

Send us an email at info@sectorlearning.com and we’ll send you a complimentary copy of this Quick Reference Guide for your files. Feel free to print out a copy to keep beside your computer screen.

-Kelly Marshall,
Director of Communications,
Sector Learning Solutions

The Fastest Way to Change Screen Size

There are multiple ways to increase or decrease the size of text and images on a web page or computer application screen without changing the monitor resolution. But which way is the fastest?

The obvious solution is to navigate to the Tools menu (Internet Explorer 9) and open the Zoom menu…

IE-zoom-menu

… or open the Zoom menu by clicking the Zoom button in the Zoom group in the View tab in the Ribbon (Microsoft Office Word 2010) …

word-2010-view-zoom

… but both take a minimum of three clicks of the mouse. The next option is to manually change the zoom level using the Zoom Tool in the status bar (Internet Explorer 9) …

IE-zoom-scroll

… or to manually change the zoom level using the slider control in the status bar(Microsoft Office Word 2010) …

word-zoom-scroll

… both of these take two clicks, which is faster… but is there a faster way?

A well-known trick is to use keyboard commands. By pressing and holding the CTRL button on the keyboard and then pressing the plus (+) button, you can zoom in. Alternatively, you use the CTRL button with the minus (-) button to zoom out.

keyboard-ctrl-plus-minus

There are some potential issues with this method:
 1. You have to remove your hand from the mouse to perform the action.
 2. You often have to press the plus or minus key multiple times to get the desired result.
 3. This method only allows you to zoom in or out 25% at a time

And most importantly, this method only works in internet browsers. It does not work in Microsoft Word, Outlook or Excel.

So what’s a person to do?  Fortunately there’s a time-saving trick that works in any program. By holding down the CTRL button on the keyboard while scrolling up (or down) with the wheel of the mouse you can zoom in (or out).

mouse-scrollSome of the benefits of this method are:
1. Your hand can stay on the mouse to perform the action.
2. It requires one swift scroll of the mouse wheel instead of multiple clicks.
3. This method allows you to zoom in or out 10% at a time.

One Final Tip: If you’re using the mouse wheel method in your internet browser to zoom in or out and you accidentally end up at a 300% or 10% zoom level, save your screen with this handy keyboard shortcut that will take you right back to 100% zoom level: CTRL button + zero (0) button.

keyboard-ctrl-zero

-Kelly Marshall,
Director of Communications,
Sector Learning Solutions

New Course: Smooth Transition to MS Office 2010

Are you planning an upgrade to MS Office 2010? We’ll help with a smooth transition.

To this day, I continue to have “ah-ha” moments when one of our instructors or a coworker informs me of a new feature that I never knew existed. These save me time and turn tedious processes into quick tasks (two personal favourites are the Outlook Social Connector and the ability to add custom tabs to the MS Ribbon).

I’m not one to dwell on regrets, but I now recognize that if I had taken a structured approach to refresh my skills, I would have regained my productivity a lot quicker and spent a lot less time cursing at my technology.

That is why we will now be offering Microsoft Office 2010 : What’s New as an open enrolment course in January 2012 to allow individuals to receive the training in a group setting for a special rate: $295 per person.

Microsoft Office 2010 : What’s New  is not your typical course – it’s designed for learners who are already well versed in MS Office 2007 Word, Excel, Outlook, and PowerPoint and want to maintain their proficiency by reviewing the new features and changes to the Ribbon, Quick Access Toolbar, Images and Graphics, Word, Excel, Outlook and PowerPoint.

If you know you want to register for this course in January, we invite you to be one of the first three people to contact Katie Caplan by December 5, 2011 to have the opportunity to work with her to select the open enrolment dates.

-Kelly Marshall,  
Sales and Marketing Coordinator,
Sector Learning Solutions

Free Reasons to Call Sector

Our new ad in the November/December 2011 issue of Douglas Magazine, Victoria’s Business Magazine.

 Check out list of free Introductory training for:
MS SharePoint, MS Office 2010 and MS Live Meeting eClasses.

Also, check out our online article “New Look for Sector Learning,
where we discuss our new brand and the expansion of our on-line instructor-led ‘eClasses’.

NEW FREE eClass offering: Microsoft Office 2010 : What’s New – Introductory Fre*eClass

Sector Learning Solutions recognizes the positive impact that investing in continued skill development has on our learners’ job performance, productivity and attitudes about work and technology.

Initiatives, such as Learn @ Work Week – September 19 – 23, 2011 – encourage organizations to celebrate the importance of learning in the workplace.

At Sector, we celebrate the importance of learning in the workplace every day of
the year. That is why we sponsor monthly professional development opportunities for our staff, including attendence at the Greater Victoria Chamber of Commerce’ Business Education Series as well as free attendance in our open enrolment courses.

We want to assist you with continuing your own learning within your workplace.
Therefore in honour of Learn @ Work Week, we will be launching a NEW
FREE eClass offering
:

Microsoft Office 2010 : What’s New – Introductory Fre*eClass

On September 13th, we will be running three different sessions at
the following times:

  • 11:00 pm – 11:45 pm
  • 1:30 pm – 2:15 pm
  • 3:00 pm – 3:45 pm

During Learn @ Work Week, we will also be running a series of Lunch and Learn
Sessions:

  • September 19, 2011 – 12:00 pm – 12:45 pm
  • September 20, 2011 – 2:30 pm – 3:15 pm
  • September 21, 2011 – 12:00 pm – 12:45 pm
  • September 22, 2011 – 12:00 pm – 12:45 pm

Contact us today to arrange a dedicated session for your group on a date and time that suits your availability.

-Kelly Marshall,
Sales and Marketing Coordinator,
Sector Learning Solutions